Enrollment Policies
Who Can Enroll
Shell Hebert Career & Technical Academy welcomes students ages 13 and older.
• Online high school courses are available to students 13 and up.
• On-campus courses are open to students aged 16 and older.
• Adult career training programs are available to individuals 18 and older.
Required Documents
All students must provide the following:
• Completed enrollment application
• Proof of age (ID or birth certificate)
• Most recent academic transcript (unofficial accepted initially)
• Documentation for accommodations (e.g., IEP, 504 Plan) if applicable
Special Enrollment Considerations
We serve a diverse community of learners, including those:
• In foster care or housing-insecure situations
• With behavioral, emotional, or neurodivergent needs
• Who require flexible placement due to unique circumstances
Our admissions team will work with families to review prior education and determine proper placement. Flexibility and compassion are key in our process.
Tuition & Payment Policies
Tuition Structure
Tuition varies by program. All tuition must be paid in full or under an approved payment plan prior to the first day of class.
Shell Hebert CTA does not accept FAFSA or Title IV funds at this time.
Pay in Full
Experience the ease of completing your tuition in a single payment. This option helps simplify your financial planning.
Monthly Installments
Spread tuition over monthly payments with a third-party provider (approval required). This option helps make education more manageable.
In-House Financing
Students may pay 50% upfront and the remaining balance within 30 days. Must be arranged through our admissions team.
Refund Policy
Students may cancel enrollment within 72 hours of signing the agreement for a full refund, provided they have not accessed any online materials or attended class.
Once a student accesses any online course or attends an in-person class, no refund will be issued.
All refund requests must be submitted in writing to admissions@shellhebert.com.
Financial Aid & Scholarships
Funding Your Future
We believe cost should not be a barrier to opportunity. While Shell Hebert CTA does not participate in federal financial aid programs like FAFSA, we offer alternative options to help make your education more affordable.
Merit-Based Scholarship
Awarded to students who demonstrate academic excellence, leadership, or community impact. Application includes a transcript and short personal statement.
Equity & Access Scholarship
Available to students from underserved or underrepresented backgrounds. Must demonstrate financial need and a strong commitment to completing their program.
Trade Program Scholarship
Designed for students entering skilled trades. Requires a portfolio or project samples, and a letter of recommendation from a mentor or instructor.
How to Apply for Scholarships
Students may cancel enrollment within 72 hours of signing the agreement for a full refund, provided they have not accessed any online materials or attended class.
Scholarship applications can be submitted alongside your enrollment form or separately through our financial aid portal. Each opportunity may have unique requirements and deadlines.
For support, email: financialaid@shellhebert.com
Code of Conduct & Behavior Expectations
Creating a Safe, Respectful Learning Space
Shell Hebert CTA is committed to maintaining a positive, respectful, and supportive environment for all students. Our behavior expectations are rooted in dignity, inclusion, and accountability—ensuring every student feels safe, seen, and supported.
Respect for Others
Treat classmates, instructors, and staff with kindness and professionalism, both in-person and online.
Responsible Use of Technology
Use school technology and platforms for learning purposes only. Misuse may lead to disciplinary action.
Commitment to Learning
Attend class regularly, meet deadlines, and communicate openly with instructors if challenges arise.
Addressing Misconduct
Shell Hebert CTA does not tolerate harassment, bullying, discrimination, or threats of violence. Violations may result in disciplinary action, including probation or dismissal. Students with behavioral or mental health challenges will be supported with compassion and appropriate interventions.
Restorative & Inclusive Practices
We prioritize understanding and growth. When possible, we use restorative practices to help students reflect, repair harm, and re-engage in the learning community with support.
Attendance & Participation Policies
Shell Hebert Career & Technical Academy maintains high expectations for student attendance and participation to ensure academic and professional success. Whether learning online or on campus, students are expected to be present, prepared, and engaged.
Online Course Participation
Students must log in regularly, complete weekly assignments, and communicate with instructors. Falling behind may result in academic probation or dismissal.
On-Campus Attendance
Students are expected to attend all scheduled in-person classes, labs, and workshops. Excessive absences may affect progress and eligibility for certification.
Excused vs. Unexcused Absences
Excused: Illness, emergencies (must be documented).
Unexcused: May result in academic penalties.
Tardiness
Repeated tardiness may lead to removal from strict programs.
Flexibility for Special Circumstances
We understand that students may face personal, health, or work-related challenges. Our team will work with families to create a flexible participation plan when needed, especially for students with IEPs, 504 Plans, or medical accommodations.
Make-Up Work & Re-Engagement
Students who miss coursework due to valid reasons will be given the opportunity to make up assignments. It is the student’s responsibility to reach out and request a plan. Support services are available for those needing help to catch up.
Refund, Withdrawal & Dismissal Policies
Refund Policy
All students have 72 hours (3 business days) from the time of signing the enrollment agreement to cancel and receive a full refund—only if the first day of class has not begun and they have not accessed online materials.
After the start of class or access to course materials, no refunds will be issued. This includes tuition, fees, or supplies.
Student Withdrawal
Students may formally withdraw by submitting a signed withdrawal form. Transcripts will be issued upon request and if the account is in good standing. No tuition will be refunded for voluntary withdrawal after class access.
Administrative Withdrawal
The academy reserves the right to withdraw students for non-payment, violation of code of conduct, or lack of attendance. Written notice will be provided, and students will not be eligible for refunds once withdrawn.
Grounds for Dismissal
Students may be dismissed for academic dishonesty, repeated violation of school rules, disruptive behavior, harassment, or other conduct that endangers the school community. Appeals may be submitted in writing within 5 business days of dismissal.
Student Conduct & Disciplinary Policy
Shell Hebert Career & Technical Academy is committed to maintaining a safe, respectful, and inclusive learning environment. Students are expected to conduct themselves with integrity, responsibility, and maturity both on campus and in virtual classrooms.
Code of Conduct
All students are required to follow school rules, show respect to peers and staff, maintain academic honesty, and avoid disruptive behavior. This applies to both online and in-person settings.
Dress Code
Students must wear clean, modest, and appropriate attire. Trade programs may require specific safety gear or uniforms. Detailed guidelines are provided during orientation.
Respect & Inclusion
Discrimination, bullying, harassment, or hate speech will not be tolerated. Students are expected to contribute to a welcoming and inclusive school culture.
Disciplinary Action
Violations of the student code of conduct may result in disciplinary action, including warnings, suspension, or dismissal, depending on the severity of the behavior. Students have the right to appeal major disciplinary actions in writing within 5 business days.
Academic Progress & Grading
At Shell Hebert Career & Technical Academy, we monitor student academic performance consistently to ensure successful progression through each program. Our grading and progress standards are designed to support students with personalized feedback, intervention strategies, and flexible support systems.
Grading Scale
Students are graded on a standard 100-point scale:
90–100: A (Excellent)
80–89: B (Good)
70–79: C (Satisfactory)
60–69: D (Needs Improvement)
Below 60: F (Unsatisfactory)
Grades are updated regularly and can be viewed via the student portal.
Academic Standing
Students must maintain a minimum average of 70% (C) to remain in good standing. Those who fall below this threshold may be placed on academic probation and offered targeted academic support or tutoring.
Progress Monitoring
We use a combination of quizzes, projects, attendance, and participation to monitor student progress. Instructors provide feedback regularly, and advisors are available to help students set and meet academic goals.
Remediation & Support
Students struggling academically may be eligible for academic intervention plans, one-on-one tutoring, and extended deadlines with advisor approval. Our goal is to remove barriers and help students thrive.
Mental Health & Student Support Services
Shell Hebert Career & Technical Academy recognizes the importance of mental and emotional wellness in a student’s educational journey. We provide a supportive environment for students navigating mental health, behavioral, or neurodivergent needs.
Social & Emotional Support
Students benefit from small class sizes and low student-to-teacher ratios that support social-emotional development and reduce classroom stress. Our school culture is built on empathy, patience, and understanding.
Neurodivergent & Behavioral Support
We welcome neurodivergent learners and students with behavioral needs. Quiet areas and sensory-friendly spaces are available. Families may coordinate care with licensed professionals on campus.
Referral-Based Services
While the Academy does not offer in-house mental health treatment, we provide trusted referrals to licensed providers in our community. Parents/guardians may arrange for their child’s provider to meet with the student on campus as needed.
Crisis or Emergency Response
In the event of a mental health crisis or safety concern, staff are trained to follow designated response procedures and notify the appropriate guardians or emergency services. Our goal is to ensure safety while preserving student dignity and privacy.
Student Records & FERPA Compliance
Shell Hebert Career & Technical Academy is committed to protecting the privacy of our students’ educational records in compliance with the Family Educational Rights and Privacy Act (FERPA). We maintain strict protocols for storing, accessing, and sharing student data, and provide families with clear rights and options related to their information.
Student Privacy Rights
Under FERPA, students (or parents of minors) have the right to review and request corrections to their education records. Records will not be released to third parties without written consent, except in limited cases permitted by law.
Record Access & Storage
Student records — including grades, transcripts, and enrollment documents — are securely stored in our database. Access is restricted to authorized personnel and governed by strict data protection procedures.
Consent & Opt-Out Options
Families may choose to opt out of releasing “directory information” (such as name or photo) for public purposes. A FERPA consent form is provided during enrollment and can be updated at any time.
Requesting Records
To request transcripts or educational records, please contact our admissions office at sm@shelhebert.com. Processing time is typically 3–5 business days.
What is FERPA and who does it apply to?
FERPA is a federal law that protects the privacy of student education records. It applies to all schools that receive federal funding and gives students and parents rights over how records are accessed and shared.
What qualifies as “directory information”?
Directory information can include a student’s name, photo, grade level, enrollment status, and honors or awards received. Families may opt out of public sharing of this information.
How can I update my FERPA consent form?
You can request to update your FERPA preferences by emailing our admissions office. Changes to directory release status or authorized contacts must be made in writing.
How long are records stored?
Student records are maintained for a minimum of five years after the date of last attendance, or longer if required by regulatory guidelines.
TECHNOLOGY & DEVICE USAGE
Shell Hebert Career & Technical Academy is committed to providing a modern, technology-enhanced learning experience. Students are expected to use technology responsibly, whether on campus or online, and must follow all usage guidelines outlined below.
Device Requirements
All students must have access to a computer, tablet, or Chromebook with internet access to complete online assignments. On-campus students may bring their own devices or request access to campus-issued equipment.
Acceptable Use Policy
Students are expected to use devices and internet access for educational purposes only. Misuse—including accessing inappropriate content, cyberbullying, or damaging equipment—will result in disciplinary action.
Learning Platforms & Login Credentials
Students will be issued login credentials to access online platforms such as LearnDash and email. These credentials must be kept secure. Sharing login details or accessing other students' accounts is strictly prohibited.
Tech Support & Device Care
Students are responsible for the care of personal and school-issued devices. Lost or damaged equipment may result in replacement fees. Technical support is available during regular business hours by contacting our support team.
Grievance & Complaint Resolution
At Shell Hebert Career & Technical Academy, we are committed to resolving concerns in a fair, timely, and respectful manner. We believe open communication builds trust and strengthens our community. Students and families are encouraged to voice concerns without fear of retaliation.
Informal Resolution First
Whenever possible, students and families should attempt to resolve issues directly with the staff member or department involved. Most concerns can be addressed quickly through respectful dialogue.
Formal Grievance Process
Cheating, plagiarism, or falsifying assignments is prohibited. Students must complete their own work unless group collaboration is allowed.
Response Timeline
Bullying, harassment, threats, or discrimination of any kind will not be tolerated. We are committed to a trauma-informed, safe environment for all.
Where do I submit a complaint?
Submit written complaints in person at the main office or via email to sm@shelhebert.com. Be sure to include your name, date, and a description of the concern.
Can someone help me file a grievance?
Yes. Our student services team can assist you in understanding your rights and filling out the necessary forms.
What happens after I file?
Your complaint is reviewed by administration and may involve follow-up interviews. You’ll receive written notice of any findings or next steps.
Equal Opportunity & Non-Discrimination
Shell Hebert Career & Technical Academy is an inclusive institution committed to providing equal opportunity in education and employment. We do not discriminate on the basis of race, color, national origin, sex, gender identity, age, disability, religion, sexual orientation, or any other status protected by law. Our goal is to ensure every student feels valued, respected, and supported.
Equity in Education
We provide access to quality education for students of all backgrounds and abilities, ensuring inclusive academic experiences and support systems.
Anti-Discrimination Policy
Discrimination, harassment, or retaliation of any kind is not tolerated. Clear procedures are in place to report and resolve violations swiftly.
Support for Diverse Needs
We accommodate students with disabilities and neurodivergent learners through individualized plans, adaptive tools, and a welcoming learning environment.
How do I request accommodations?
Contact student services or admissions with your request and any supporting documentation. We will coordinate a plan tailored to your needs.
What if I experience discrimination?
Report it immediately to school administration. You can do so confidentially and without fear of retaliation. All claims are taken seriously and investigated thoroughly.
Campus Safety & Emergency Procedures
Shell Hebert Career & Technical Academy is an inclusive institution committed to providing equal opportunity in education and employment. We do not discriminate on the basis of race, color, national origin, sex, gender identity, age, disability, religion, sexual orientation, or any other status protected by law. Our goal is to ensure every student feels valued, respected, and supported.
What happens during an emergency?
Students and staff will follow pre-established evacuation or lockdown procedures. Parents will be notified through official communication channels.
On-Campus Safety Measures
Surveillance systems, controlled entry points, and staff supervision help maintain a secure learning environment during school hours.
Parking & Visitor Policies
Designated parking is available at each campus. All visitors must check in at the front desk and wear a visible visitor badge while on-site..
How do I request accommodations?
Contact student services or admissions with your request and any supporting documentation. We will coordinate a plan tailored to your needs.
Do students need ID badges?
Yes, all students must wear visible ID badges while on campus for security and identification purposes.
Are there parking rules?
Students and staff must park in designated areas. Unauthorized vehicles may be towed. Accessible parking is available for those with permits.
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